Everything Knowhere does.

Events

• Event creation. Spin up an event with name, location, dates, and timezone.
• Guided setup wizard. A step by step flow for details, hours, rooms, team, and sharing.
• Event configuration. Edit a live event from one place, organized into tabs.
• Event overview dashboard. A per-event command center with stats, analytics, team, and notes.
• Multi-event management. An all-events view across every event your company runs.
• Event countdown. A live countdown to your next event that flips to a progress bar once it starts.
• Financial tracking. Budget, costs, and per-meeting pricing with a cost breakdown.
• Archive or delete event. Wind down an event safely from the Danger Zone.

Coming soon

• Event logo and hero image uploads. Brand each event with its own imagery.
• Auto-close public booking. Hide the booking widget once an event ends.

Rooms and Spaces

• Rooms and spaces. Define meeting rooms and booths per event, physical or virtual, with capacity and location.
• Room color coding. Assign each room a color so it reads instantly on the schedule.
• Space detail page. Drill into a single room to see its meetings and utilization.
• Room utilization tracking. See how heavily each room is booked.

• Google Places integration. Type-ahead address lookup when setting up venues.

Meetings

• Meeting booking. Create a meeting with title, type, time, duration, room, attendees, owner, status, and notes.
• Internal and customer meetings. Distinguish team-only meetings from customer-facing ones.
• Personal time blocks. Book breaks, lunch, and personal time without affecting team availability.
• Meeting editing. Update any detail, with conflict detection running inline as you edit.
• Duplicate meeting. Copy a meeting with attendees and details to rebook fast.
• Recurring meetings. Repeat a meeting across the exact event days you choose.
• Delete with confirmation. A clear confirm step so meetings are never removed by accident.
• Meeting detail view. Full meeting info with attendees, room, time, notes, and status.
• Meeting status. Track whether a meeting is confirmed or pending, with a badge everywhere it appears.
• Global meetings view. An all-meetings view across every event, with status filters.
• Repair tool for orphaned meetings. Cleans up meetings that lost their links.

Coming soon

• Reusable meeting templates. Save a meeting setup and reuse it.
• Export meetings to CSV or Excel. Pull your full meeting list into a spreadsheet.

Attendees

• Attendee picker. Add internal team members and external company attendees to any meeting.
• Company picker. Search and select the external companies attending a meeting.
• Company attendee groups. Add named people with name, email, and title under each company.
• Require a fields on meetings. Guards against meetings with no information attached.

Conflicts and Coverage

• Conflict detection. Automatically flags double-booked people and rooms in real time.
• Smart conflict alerts. Surfaces same-room double-bookings as you book.
• Conflict override. A planner can knowingly approve an overlap, recorded as an exemption.
• Conflict warnings in the activity feed. Conflicts show up in the manager activity feed too.
• Coverage gap alerts. Highlights open time blocks with no meeting so booth coverage holds.
• Default attendee exclusion. Tunes conflict logic to flag real clashes, not noise.

• Availability conflict warnings. Warn when a booking collides with a person's set availability.
• Show unavailable time in red. Render blocked time on the schedule so it is obvious.

Schedule View

• By-space grid. See every meeting laid out by room.
• By-people grid. See every meeting laid out by team member.
• Day navigation. Previous and next controls and a date selector to move between event days.
• Click-through to meeting detail. Click any meeting on the grid to open it.
• Quick check-in from the grid. Start a check-in straight from the schedule.
• Schedule builder. Build out the event's time slots.

Coming soon

• Drag-and-drop rescheduling. Drag a meeting to a new time slot on the timeline.
• Plan tab with free-slot highlighting. A planning view that surfaces open slots to fill.

Check-In

• Check-in sheet. Record attendance for a meeting on site.
• Attendee roster. A checklist of expected attendees to mark present.
• Mark all present. Bulk-check the whole roster in one tap.
• Walk-in attendees. Add drop-in people who were not on the original roster.

Public Booking

• Public event booking page. A shareable page where customers request meetings, branded with your logo.
• Booking link generator. Create and share the public booking URL per event.
• Date and time slot selection. Visitors pick a date and an available time slot.
• Duration picker. Choose a meeting length of 15, 30, 45, or 60 minutes.
• Alternate time options. Visitors can offer backup times if the primary slot does not work.
• Attendee and reason capture. Name, email, company, title, role, and a meeting-purpose field.
• Spam protection. reCAPTCHA validation and rate limiting on the public form.
• Meeting request inbox. Incoming requests land in an event requests queue.
• Request status tabs. Filter requests by pending, approved, or rejected.
• Convert request to meeting. Approve a request and turn it into a meeting with info pre-filled.
• Booking on and off toggle. Open or close public booking per event, with a custom message.

Coming soon

• QR code for public booking. A scannable code that opens the booking page.
• WYSIWYG editor for the booking page. Visually customize the public page.
• Per-event form customization. Tailor which fields the booking form asks for.
• Personal team member booking pages. Individual pages for team members to share directly that only surfaces available times.

RSVP and Calendar Invites

• Calendar invites. Send branded iCal invites wherever you create or update a meeting.
• Cal invite notes. A meeting field whose text lands in the calendar invite description.
• Branded invite rendering. Calendar invite emails carry your branding.

Coming soon

• Customizable invite email templates. Business Customize the invite email per company.
• Two-way Google Calendar and Outlook sync. Meetings flow both directions with personal calendars.

Team Management

• Team member invites. Invite people by email with name and title.
• Active and archived members. Separate views for current and removed team members.
• Inline team member invite. Quick-invite from inside other flows, like editing a meeting.
• Event assignment. Assign team members to specific events.
• Event assignment email. Members get notified when they are assigned to an event.
• First-time event onboarding wizard. A guided intro the first time a member opens an event.
• Availability management. Members set their available hours per day during an event.
• Arrival and departure windows. Mark travel days as unavailable.
• Free team member tier. Invite-only members get scoped access enforced at the database level.
• Team member removal. Cleanly remove a member, cascading their meeting links.

Coming soon

• Bulk email invites. Paste a list of emails and invite a whole team at once.
• Team member onboarding wizard. A guided first-run setup for brand-new members.

Team Member Experience

• Team member hub. A streamlined home with overview, schedule, insights, and assigned events.
• My schedule and calendar. A calendar view of the events and meetings a member is on.
• My meetings. A filterable meeting list scoped to their assigned events.
• My availability. Members set their availability per event.
• Team member event view. An event-specific view tailored for the team member role.
• My accounts. Members see the accounts tied to their own meetings.
• Personal insights. Each member's own meeting stats and engagement metrics.

Coming soon

• Mobile experience. A mobile layout with bottom-tab navigation and dedicated screens.
• Native mobile app. A fully native iOS and Android app, longer term.

Accounts and Contacts

• Accounts directory. Company-level and event-level views of every customer account.
• Organizations table. External companies attending, with first event, last event, and meeting count.
• Contacts table. Individual attendees with title, email, company, and lead status.
• Lead toggle. Mark a person as a lead or prospect.
• Company detail sheet. Open an organization to see its details and associated people.
• Clickable customer profiles. Customer names on cards open a person detail sheet.
• Person detail. Drill into a contact's company, meetings, and engagement history.

Coming soon

• Customer directory edit and delete. Full edit and delete management for the contact directory.

Briefing, Logistics and Announcements

• Event briefing. A hero page that orients the team before they arrive, with key stats up front.
• Logistics. Cards for WiFi, parking, venue info, and travel, each opening to full detail.
• Logistics manager. Add and edit logistics cards.
• Announcements. Broadcast announcements to the team, shown as a strip with a full list view.
• Announcements manager. Create and edit announcements.

Notes and Debriefs

• Pre-meeting notes. Capture context on a meeting before it happens.
• Meeting and debrief notes. Record notes during and after meetings, visible across the app.
• Event notes view. Every note and debrief for an event aggregated in one place.
• Voice memo debriefs. Upload a voice memo as a debrief instead of typing.
• AI note summarization. Auto-summarize event notes into a digest.

Coming soon

• Audio record meetings. Capture meeting audio to get detailed notes.
• Debrief note templates. Start debriefs from a reusable template.
• Aggregated meeting follow-ups. Roll all meeting follow-ups into the notes view.

Concierge AI Assistant

• Concierge AI assistant. Ask questions about your events, meetings, accounts, and team in plain English.
• Keyword search. Fast search across companies, contacts, and meetings.
• Search mode. Find meetings, attendees, rooms, and events with highlighted matches.
• Ask mode chat. A conversational interface with chat history and formatted answers.
• Suggested actions. Concierge offers one-tap actions from its answers.
• Built-in skills. Concierge can get your agenda, find free time, find conflicts, find open rooms, and pre-fill a meeting.

Plans and Billing

• Subscription tiers. Team, Business, and Enterprise plans.
• Pricing cards and plan selector. Compare plans with per-tier feature lists and pick one.
• Stripe checkout. Secure checkout to start or change a plan.
• Customer billing portal. Self-serve billing management through Stripe.
• Plan limits. Per-tier limits on events, team members, and meetings.
• Usage tracking. See current usage against your plan's limits.
• Plan limit modals. A clear alert when you hit a limit.
• Upgrade prompts. In-context prompts to upgrade or add capacity.
• Feature gating. Premium features unlock by tier.
• Add-on seats. Buy extra team-member seats on top of any plan.

CRM

• CRM connect. Connect Salesforce and HubSpot to Knowhere.

Coming soon

• Two-way CRM sync. Enterprise Full bidirectional sync with HubSpot and Salesforce.

Notifications and Email

• Branded HTML emails. A unified, branded email system across the product.
• Calendar invite emails. iCal invites sent on meeting create and update.
• Team invite emails. Invitations to join a company's team.
• Booking notification emails. Alerts on new meeting requests and confirmations.
• Event assignment emails. Notify a team member when they are assigned to an event.
• Mention notification emails. Notify someone when they are mentioned in notes.
• Passwordless OTP emails. One-time codes for sign-in.

Coming soon

• In-app notification center. An expanded in-app notification system.
• Customizable email templates per company. Brand and word the emails yourself.
• Email unsubscribe headers. Compliant one-click unsubscribe.
• WhatsApp notifications. Meeting assignments delivered over WhatsApp.

Account, Auth and Onboarding

• Passwordless email sign-in. Log in with a one-time code, no password to remember.

Coming soon

• SSO with Google and Microsoft. Enterprise Enterprise single sign-on.

Platform and Foundations

• Multi-tenant isolation. Every company's data is isolated at the database level, no cross-tenant leakage.
• Role-based theming. The UI re-themes by role, purple for managers and slate-blue for team members.
• Real-time updates. Events, meetings, and attendees sync live across tabs and users.
• Fast loading states. Skeleton placeholders across hubs, schedules, and tables while data loads.
• Performance monitoring. Web-vitals tracking in production.
• Email asset management. Upload and organize email template assets.

Developer Platform

Coming soon

• Public API. A public API for third-party integrations on top of Knowhere.

Privacy and Compliance

Coming soon

• GDPR data export. A self-serve data export endpoint under GDPR Article 15.
• Right to erasure. Soft-delete-based account erasure that preserves audit integrity.